Advanced Billing & Consulting Service (ABCS RCM) is now fully certified by the state of Ohio as an alternative electronic visit verification (EVV) vendor.

Advanced Billing & Consulting Services has created a cloud-based solution uniquely designed for the needs of Ohio waiver provider agencies. ABCS has been delivering time management, billing and account management services since 1997. The recent updates to their system due to EVV requirements have made their software even more robust.

Getting Certified:

The certification process was a multi-step task that included in-person demonstrations to the Ohio Department of Medicaid (ODM) and Sandata. In fact, all companies who are offering alternative EVV solutions in the state of Ohio, need alternative EVV vendor certification. In order to achieve this certification, companies need to undergo a lengthy communication process with ODM and Sandata.

Only after successfully showing that their EVV solution meets state and federal requirements, can a company earn alternative EVV vendor status. All alternative EVV solutions must be certified by ODM through a hands-on demonstration process to ensure they capture all federal and state-specific requirements.

ABCS is proud to have earned certification status. This means that Ohio DODD agencies can trust that the eWebSchedule software is a verified EVV solution. Their EVV and time collection system simplifies the process and streamlines an organization’s back-office workflow.

Advanced Billing & Consulting Services has worked with Ohio waiver provider agencies for many decades. This experience allowed them to develop a system that is specifically designed for the needs of waiver provider agencies.

Their eWebSchedule solution was an answer to this need. It is a light-weight, front-end solution that can work with a variety of other software systems; but still meet the unique billing needs of Ohio DD agencies. The system includes EVV capabilities, time collection tools, staff scheduling, gap analysis, compliance monitoring and more. As a company, they understand that these are the tools that an agency needs in order to optimize their back-office and experience success!

The eWebSchedule solution is a cloud-based technology that uses mobile app technology.

  • App is available for both Apple and Android platforms.
  • The EVV mobile app works both in and out-of-data coverage areas.  
  • The interface easily allows supervisors to respond to employee shifts that ODM/Sandata may flag as an exception to be investigated.
  • Fully supported by ABCS RCM’s account management & billing service.
  • Integrates with timecard approval in order to save valuable time.

For any problems that may arise, the staff at ABCS is always available. Otherwise, if Medicaid waiver provider agencies choose not to use an alternative vender, they must use the state provided EVV system. This system uses devices and interfaces provided by Sandata Technologies.

Choosing to not use EVV:

The recent Ohio Department of Medicaid (ODM) monthly EVV Stakeholder meetings have made it clear that all provider agencies need to have EVV technology included with their reported visits. Eventually, all claims need to have an EVV validation or they will be denied. Another possibility is that providers could face an audit or be seen as being out of compliance.

ODM has worked diligently to contact Phase 2 providers who are currently not using EVV solutions. These individuals and agencies who are still not displaying EVV technology on their visits are considered to be in non-compliance. Providers who are still not using an approved EVV system, should receive communication from ODM.

The most recent reports state that more providers are using an EVV solution. Currently, there still is not 100 percent compliance for EVV usage. However, ODM expects this to change as more agencies receive non-compliance notices.

Who We Are:

The eWebSchedule software system is one of the healthcare solutions offered by Advanced Billing & Consulting Services (ABCS). As an Ohio-based company, they provide valuable services and tools for a wide variety of healthcare agencies. They have been providing account management services to the Medicaid waiver provider community since 1997.

Their software solution works in a variety of settings and turns the EVV compliance requirement into a valuable feature for agencies. Beyond eWebSchedule’s time collection and EVV solution, they also offer dedicated billing and account management services for Medicaid waiver providers.

Contact Advanced Billing & Consulting Services for more information at 614.890.9822. The eWebSchedule department is available at 614.882.0726.

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